ASA Frequently Asked Questions

Online registration ends midnight Friday, November 18. However, onsite registration is available from November 23 until noon November 26.

In order to register to any of the Mainpro-C workshops on the Pre-conference date (Wednesday, November 23, 2011), you must be registered in at least one day of the regular conference days (Thursday, Friday, or Saturday).

The ASA has been accredited for 15.5 Mainpro-M1 credits. They are distributed as follows:

• Thursday – 5.25
• Friday – 5.0
• Saturday – 5.25

Please note that the MAINPRO^®-M1 credits you earn for participating in this conference will be awarded to you automatically. There is no need to enter these credits online or submit them to the College of Family Physicians of Canada (CFPC). This direct credit entry (DCE) process means that you do not have to manually upload your Mainpro-M1 credits or submit them to the College after the conference. You will receive an email from the CFPC confirming that your Mainpro credits have been auto-loaded in your Mainpro record. Please note that this process applies to M1 credits only; Mainpro-C credits still require you to claim the credits as usual. If you do not wish to take part in this process, please send us an email advising us of this fact.

Breakfast, lunch and refreshment breaks will be provided only for the specified days registered. Dinner is the responsibility of each registrant

Payments will appear as “The Ontario” on your credit card statement.

Upon successful processing of your registration, your conference name badges, which will also list registered sessions, will arrive via post starting in early November. Please safe guard your name badge and remember to bring with you to the conference.

Admission to all functions and sessions is by registration only and an official OCFP 2011 conference name badge must be worn at all times. KEEP THIS NAME BADGE as proof of credits earned. Name badges cannot be re-printed after the conference has concluded.

Please be advised that delegates registered after November 8 will not receive a name badge through the mail. You may collect your name badge at the conference registration desk.

The ASA will be held at the Hilton Toronto Hotel. Simply call and identify yourself as a member/participant of the Ontario College of Family Physicians conference. Blocked dates are November 22-26 inclusive.

Hilton Toronto Hotel
145 Richmond St. West
Toronto, ON M5H 2L2

Tel: 416-869-3456

http://www.hilton.com/en/hi/groups/personalized/T/TORHIHH-OCFP11-20111119/index.jhtml?WT.mc_id=POG

Booking Date and Room Rate: 

• By October 25: $195 (Single or Double) plus tax
• October 26 to November 9: $209 (Single or Double) plus tax
• AFTER November 9 ** Based on rate and space availability

We will not be considering any changes on-site. Please ensure that you are certain about your choices when registering online or when submitting the application form. 

The OCFP reserves the right to cancel sessions due to unforeseen circumstances or insufficient advance registration. In the event of a cancellation of any of the Mainpro-C courses, a full refund will be provided to the registrants. However, OCFP cannot accept responsibility for out-of-pocket expenses due to the cancellation of any session(s). 

Individuals with disabilities or special needs should send a description of any services or considerations needed to asaregistration_ocfp@cfpc.ca

The OCFP will offer a paper-free conference. You will receive a conference program at the time of your on-site registration. Unless required by the speaker during his/her presentation, all sessions handouts and relevant information will be available online after the conference. You will receive appropriate notification by email. 

Students enrolled full-time at the time of the conference are eligible for the reduced student rate. Please note resident members are eligible for the early rate for the duration of the registration period. You must include documentation of full-time student status (e.g., a legible copy of student ID with valid expiration date or letter from faculty/program head) with the registration form. If documentation is not received, the individual rate will apply. 

Cancellations must be received in writing by November 1st, 2011 in order to receive a refund, less a $100 processing charge. The refund policy applies to the conference general sessions and seminars. In the case of cancellations made to any of the Mainpro C sessions, a full refund would apply. 

No refunds will be issued for cancellations received after November 1 without exceptions. 

Please note that registration fees for cancelled registrants may not be applied to future ASA conferences. 

All modifications and substitutions to an already processed registration will be assessed a $50 processing fee. Modifications will be accepted only once per registrant and must include written notification from the original registrant in case somebody else is acting on their behalf. Substitutions will be accepted only once per registrant and must include written notification from the original registrant and a completed form for the substitute participant. If a non-member substitutes for a member, the non-member rate will apply and the difference must be paid prior to the conference or on-site. 

All speakers participating on the conference are entitled to complimentary registration on the day of speaking. If you have any questions about the speaker rate, please call 416.867.9646 ext 21. 

Pre-registered delegates can pick up their conference program and bag by presenting their name badge to registration personnel at the Conference Registration Desk at the hotel lobby.

Wednesday, November 23 8:00 am – 8:00 pm
Thursday, November 24 7:30 am – 5:00 pm
Friday, November 25 7:30 am – 5:00 pm
Saturday, November 26 7:30 am – 1:00 pm

Visit our Toronto Attractions and Activities page to help you plan your visit.